Quote Workflow

From Scope to Quote to Award

A streamlined workflow that replaces months of tendering with a few clicks. See how quote requests flow from asset owners to your vendor dashboard.

STAGE 01

Asset Owner Creates Scope

An asset owner running Astrext identifies a work scope from their lifecycle plan — equipment replacement, maintenance campaign, upgrade, or new installation.

Scope auto-generated from lifecycle analysis
Technical requirements defined
Budget range estimated
Timeline constraints set
STAGE 02

Smart Vendor Matching

Astrext matches the scope to verified vendors based on discipline, capability, location, track record, and capacity.

Capability-based matching
Location and logistics considered
Past performance weighted
Only invited vendors see the scope
STAGE 03

Quote Request Delivered

You receive a structured quote request in your vendor dashboard — with full scope details, technical specifications, and response deadline.

Clear scope of work
Technical drawings attached
Response deadline set
Clarification Q&A enabled
STAGE 04

Submit Your Budget Quote

Respond with your budget estimate, delivery schedule, and any clarifications — all through the platform. No 40-page tender responses.

Structured quote template
Upload supporting documents
Add clarifications and assumptions
Submit in under 2 hours
STAGE 05

Award & Execute

Asset owner reviews all quotes, compares vendors side-by-side, and awards the work. Contract and milestones managed through Astrext.

Side-by-side quote comparison
Direct award or negotiate
Contract and milestone management
Secure milestone payments

Vendor Dashboard

A dedicated dashboard showing all your quote requests, responses, awards, and pipeline — in one place.

Clarifications & Q&A

Built-in messaging for scope clarifications. No email chains, no lost information.

Secure Payments

Milestone-based payments held in escrow. Get paid on completion, every time.

Astrext vs. Traditional Tendering

Traditional Tendering
Astrext Quote Requests
Find RFPs across multiple portals
Scopes come to you automatically
40–100 page tender documents
Structured, concise quote requests
Weeks to prepare a response
Quote in hours with templates
Unqualified leads, ghost projects
Verified asset owners only
No visibility after submission
Track status in real-time
Chasing payments for months
Secure milestone payments

See a Quote Request in Action

Join a live demo to see how quote requests work from a vendor's perspective.